Sharing your reports outside of ClearPoint is a powerful way to communicate your organization's performance to a wider audience. This includes stakeholders who may not have access to ClearPoint, such as board members, investors, and the general public.
By sharing your reports with a larger audience you can build trust and support for your organization's goals.
Exporting Individual pages
Any page in ClearPoint can be instantly exported to PDF, additionally, Grid Style Summary reports can be exported to Excel, and Dashboard style summary reports can be exported to PowerPoint.
Click on the dropdown menu next to the Edit Pencil icon
Select Export to PDF
Choose the Page Size and Page Orientation
Click on Generate
A toaster will appear at the top of your screen with the message “Click here to download”
Additionally, the PDF will be sent to you via email
Grid-style Summary reports can also be exported to Excel and
Dashboard style Summary reports can be exported to PowerPoint
Previously exported reports can be found under Page Exports
Select Documents from your Control Panel
Click on Page Exports
Click on the Download icon of any of your previously exported reports
Briefing Books
Briefing Books are one of the most powerful features of ClearPoint, as they allow you to create hyperlink PDFs that combine pages of multiple Scorecards, Summary Reports, and Detail layouts. They automate report generation and are perfect for Monthly Department Reports, Quarterly Strategy Reports, or Board Reports.
Select Documents from your Control Panel
Under Templates click on Briefing Books
Click on the Plus icon
Under Template Name, enter the new Briefing Book name, for example, ‘Monthly Report.’
You will find multiple customization options like adding a Cover Letter, Watermark, and Page Size.
Add content to your Briefing Book
Navigate to Scorecards
Select the Scorecards you’d like to add content from, in this example, ‘Central Division’
Choose the Scorecard Summary Reports, in this case, ‘Category View’
You can also add Individual Element detail pages
Click on Objectives and select the ones you want to include
Click on Measures and add the ones you want to include
Don’t forget to Save
Header and Footer can be added to your Briefing Book, we have an article in the Getting Started series that covers how to set up Header and Footer, please visit the
Admin Options article for more information.
Contents tab provides a preview of every page to be included
The Recipients tab allows you to select the users that are going to receive the Briefing Book once its generated.
Generate your Briefing Book by clicking the Play icon or
Click on the three dots icon and select Run Template
Choose the Reporting period you’d like to generate
Check to Include recipients
Once generated you will receive a copy of the report in your email inbox
HTML Published Reports
HTML Published Reports generate fully functional HTML sites from ClearPoint, it is popular to embed these links on public-facing websites or intranets to share reports with others.
HTML Reports will have a link to access your report, anyone with this link will be able to view the HTML Report once generated. Content that is included in the export will be clickable.
Select Documents from your Control Panel
Under Templates click on HTML Exports
Click on the Plus icon
Under Template Name, enter the new HTML template name, for example, ‘HTML Report.’
Under Link, append the new HTML template to the URL, for example, ‘htmlreport.’
Add content to your HTML Export
Navigate to Scorecards
Select the Scorecards you’d like to add content from, in this example, ‘Central Division’
Choose the Scorecard Summary Reports, in this case, ‘Category View’
You can also add Individual Element detail pages
Click on Objectives and select the ones you want to include
Click on Measures and add the ones you want to include
Don’t forget to Save
Generate your HTML Export by clicking the Play icon or
Click on the three dots icon and select Run Template
Choose the Reporting period you’d like to generate
Check to Include recipients
Scheduling
Reports can be generated on schedules, this is a great option if you consistently use a report template and you want report generation to be automatic. When generated on schedule recipients will receive a copy of the report in their email inbox.
Setting your reports on a schedule saves time and makes sure everyone is provided with the most up-to-date information from ClearPoint.
Click on the three dots icon
Select Edit Template
Navigate to the Schedules tab
Click on the Plus icon
Set your First Run Date
Select the Recurrence
Optionally, you can set an End by date
Click Save
